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RULES AND REGULATIONS

Interpretations

1.      “Society” means “Society for Tissue Engineering & Regenerative Medicine”

2.      “Executive committee” means Governing Body of the Society

3.      “President” means President of the Society

4.      “Vice President” means Vice President of the Society

5.      “Secretary” means Secretary of the Society

6.      “Joint Secretary” means Joint Secretary of the Society

7.      “Treasurer” means Treasurer of the Society

8.      “Patron” means Patron of the Society

1.      The name of the Society shall be

SOCIETY FOR TISSUE ENGINEERING AND REGENERATIVE MEDICINE

2.      Address of the Society shall be

Division of Biosurface Technology, Biomedical Technology Wing, Sree Chitra Tirunal Institute for Medical Sciences & Technology, Poojappura, Thiruvananthapuram 695012.

District       : Trivandrum

Taluk          : Trivandrum

Village        : Aramada

3.      Registered office of the Society shall be at

Division of Biosurface Technology, Biomedical Technology Wing, Sree Chitra Tirunal Institute for Medical Sciences & Technology, Poojappura, Thiruvananthapuram 695012.

4.      Area of operation of the Society shall be whole of India

5.      Objectives                                                                   

The emerging technology of tissue engineering, where a living assembly based on the patients own cells and a delivery scaffold is used to specifically repair diseased or damaged tissue, is the key area for progress in modern health care. Regenerative medicine is likely to involve the implantation of new tissue and or promote regeneration of normal parenchyma in patients with damaged or diseased organs.  Regenerative medicine will result in extended healthy life span, with reduction of morbidity and mortality. With a rapid advancement of material sciences, nanotechnology, molecular and cell biology including stem cell research, it is possible to evolve new strategies in tissue engineering and regenerative medicine. However, the success of this challenging new field of medicine depends on development of a strong interdisciplinary and collaborative platform. In near future it may be possible to repair or replace the damaged tissue in any organ system by appropriate tissue engineering scaffolds containing intelligent system of release of different growth factors in sequential fashion to create an organ specific microenvironment resulting in recruitment and differentiation of stem cells.  Aging damages every part of our body, including our stem cells! Until we can address the root cause of age-related degeneration, we must learn how to regenerate every part of the human organ systems including brain. We must also become capable of reliably preventing and defeating cancer in all its forms.

The Society shall assemble and discuss matters of scientific interest and mainly strive to achieve the objectives described below:-

1.      to cultivate an atmosphere nationwide for the growth of basic and technological oriented research in tissue engineering and regenerative medicine

2.      to bring the professionals from various faculties together to improve the quality of their approach in future research.

3.      communicating to all members, by developing a Society's Newsletter and also by arranging workshop with laboratory demonstrations, where learning and exchange of relevant concepts can be stimulated every year.

4.      members will be encouraged to join and participate in the activities of the Tissue Engineering and Regenerative Medicine International Society (TERMIS).

  1. to promote scientific research and development of technologies (biomaterials, biophotonics, bioreactors, cellular constructs, etc.) in the areas of Tissue Engineering and Regenerative Medicine, which help in the treatment of diseases in humans and animals leading to amelioration of pain and suffering.
  2. To be an international leader in identifying and developing platform technologies and intellectual property that will underpin the development of tissue engineering and regenerative therapies.

6.      Membership

Membership of the Society shall be open to all individuals above 18 years of age, without any discrimination of race, sex or nationality and to the objectives of the Society.

1.      A member of the Society has the right to elect and to be elected.

2.      Any member of the Society has the right to submit suggestions for discussion in the committee on any matter related to the interest of the Society.

3.      To inspect the accounts of the Society on appointment with the General Secretary.

4.      To forego his membership after due information in writing to the committee.

5.      To pay his subscription within the prescribed time.

6.      Defaulting members shall not be allowed to take part or vote in a meeting.

7.      Subscription and admission fee for membership shall be as follows: A one time admission fee shall be Rs. 50/- ; Life membership fee and Organizational membership fee for Indian nationals shall be Rs 1200/- and Rs. 5000/- respectively. Life membership fee and Organizational membership fee for foreign nationals shall be US$ 75/- and US$ 250/- respectively.

8.      Retired scientists shall pay 50% of the latest membership fee at the time of enrollment.

9.      Payments to the Society by way of cheque or draft shall be in favor of “Society for Tissue Engineering & Regenerative Medicine” payable at Trivandrum .

7.      Admission

Applications for joining the Society shall be made to the Secretary in the prescribed form along with admission fee and subscription fee. The Secretary shall screen all applications and put them up to the Executive Committee who shall be the deciding authority to accept or reject it with assigning proper reasons.

8.      Admission Register

1.      An admission register shall be maintained at the registered office and the details of the newly admitted member shall be entered.

2.      Removal of any member from the membership of the society shall be entered in the admission register.

9.      Cessation of Membership

A member of the Society ceases to be a member on

1.      resignation from membership by a letter addressed to the Secretary.

2.      suspension owing to nonpayment of dues till the end of the year.

3.      conduct prejudicial to the interest of the Society and

4.      on conviction of any offence in connection with the formation, promotion, management of conduct of the Society's affair.

5.      on death.

10.  Functioning of the Society

1.      The funds of the Society shall consist of Admission fee, Subscription, Grants-in-aid received from State Government and Government of India, Donations and contributions from other sources and other incomes and receipts.

2.      All funds and properties of the Society shall be managed by the Executive Committee. Funds shall be deposited in an account with a scheduled bank. Approved cash transactions shall be carried out by any two of the President, Secretary or Treasurer.

3.      The accounts of the Society shall be audited by an auditor annually. He shall be appointed by the General Body of the Society.

4.      All donations to the Society are nonrefundable.

11.  General Body Meeting

1.      All individuals whose name is entered in the Admission Register of the Society shall be considered as members of the General Body Meeting.

2.      All members of the Society shall have the voting rights except Patrons.

3.      General Body Meeting should be convened at least once in a year.

4.      Each calendar year shall be one year of the Society.

5.      General body should meet before December 20 each year.

6.      The yearly Receipts and Expenditure, Balance Sheet and Budget shall be presented and approved by the General Body. This shall be filed at the office of the District Registrar within 21 days of the said General Body.

7.      Twenty five percent of the members of the Society shall form a quorum for the General Body meeting. 33% of the members of the Executive Committee shall form the quorum for the Executive Committee meeting.

8.      Minimum 10 days notice shall be given to the members for meetings with specification of the date, time, venue and the business of the meeting.

9.      The General Body shall elect fourteen members Executive Committee for the day to day functioning of the Society. Election shall also be conducted by secret ballot.

10.  It is the duty of all members to be present on all General Body Meetings.

11.  On normal circumstances if 25 or more members request in writing an extraordinary General Body shall be convened by the Secretary. If it is not convened by the Secretary the said members shall convene a General Body by them self and shall take decisions.

12.  Any changes in the Rules and Regulations should be intimated to the members 10 days in advance of the General Body by the Secretary. Three-forth members present in the General Body shall vote for the said changes to be valid.  The changed Rules and Regulation shall be filed at the Office of the District Registrar within 14 days of the said General Body.

13.  Balance sheet and receipts and expenditure statement of the Society shall be audited by an auditor annually. He shall be appointed by the General Body of the Society.

14.  Powers to do lawful acts and make change as may be required with time and circumstances for the fulfillment of the above aims shall be with the General Body.

15.  Implementation of all policy decisions and projects approved by the General Body shall be the responsibility of the Executive Committee.

16.  If any Executive Committee member, members or Executive Committee doing any unlawful activity to jeopardize the existence of the Society shall be dismissed by the General Body.

17.  Only the general Body shall have the power to take a final decision on the matters regarding theft, missing or unable to recover the property of the Society.

12.  Administration

1.      The Society shall be administered by a fourteen member Executive Committee elected by the General Body Meeting from amongst the eligible members of the Society. One of the members must be a student representative.

2.      The Office Bearers of the Society shall be the President, two Vice presidents, the Secretary, two Joint Secretaries and the Treasurer elected by majority votes from the Executive Committee. Editor (publication) may be recommended by the executive committee to any member of the society.

3.      Quorum of the Executive Committee shall be 7 members.

4.      The Executive Committee shall have the power to manage the affairs of the Society according to the Rules and Regulations of the Society.

5.      The office bearers shall hold office for three year and shall be eligible for re-election provided, however, that the president shall not hold office for more than two consecutive terms.

6.      The standing Executive Committee shall be in charge until the new Executive Committee takes over the charge after the election.

7.      The list of Executive Committee shall be filed at the Office of District Registrar within 14 days of General Body Meeting.

8.      President has the power to nominate members to the Executive Committee in the event of an interim vacancy. Same shall be approved by the Executive Committee.

9.      Executive Committee member shall be removed from the Executive Committee if the member is absent for three consecutive Executive Committee meetings without proper reason. If there is a valid reason for absence and same has been convinced by the Executive Committee the member shall be allowed to continue.

10.  If the President resigns from the Executive Committee, the Vice-President shall be given the charge and the resignation shall be accepted by the Executive Committee. The next Executive Committee shall elect a new President.

11.  In any case majority of the Executive Committee members resigns; Secretary shall convene an extraordinary General Body Meeting for the election of new Executive Committee.

12.  The Executive Committee shall meet at least once in two months.

13.  All the receipts and expenditure, vouchers and receipts of the Society from the date of last Executive Committee shall be checked by the Executive Committee and approve it only if it is found correct.

14.  The annual balance sheet and the receipts and expenditure statement shall be audited by and auditor appointed by the General Body if it is for the first time.

15.  The true copy of the Income and Expenditure statement and the Balance Sheet approved by the General Body and signed by at least two members of the Executive Committee shall be submitted to the office of the District Registrar within 21 days of the said General Body.

16.  The list of Executive Committee prepared after the election at the General Body should be filed with the office of the District Registrar within 14 days of the said General Body.

13.  Powers and Duties of the Office Bearers

The responsibilities of the office bearers shall include the following in addition to those which may be prescribed in the byelaws from time to time.

1. Patron

The Executive Committee shall nominate and enroll an individual with his previous consent as a patron on the basis of his record of meticulous service to any public cause. Patrons shall have all the right and privileges of a member except voting right and in addition shall be exempted from payment of dues.

2. President

1.      To exercise such powers of functions as are provided by the regulation and such other powers as are delegated by the Executive Committee from time to time.

2.      The President shall preside over all meetings of the Society and act as Chairman of the Executive committee.

3.      All documents and records of the Society shall be in the name of the President.

4.      He shall be an ex-officio member of all sub-committees of the Society and shall have the power to take any action not contrary to those present to meet an emergency, subject to report to the committee at the earliest feasible date.

3. Vice President

1.      In the absence of the President one of the Vice presidents shall assume duties and powers as are delegated to him by the President.

2.      Shall help the President in day to day administration.

3.      Other duties decided by the Executive Committee.

4. Secretary

The Secretary shall

1.      be in charge of the correspondence and records of the Society

2.      convene all general meetings of the Society and of the committee with the previous concurrence of the President

3.      carry out such other work as may be entrusted to him by the committee and

4.      sue and be sued upon all matters relating to or affecting the Society

5. Joint Secretary

1.      Joint Secretary shall share the responsibilities of the Secretary.

2.      In the absence of the Secretary, the Joint Secretary shall assume the duties of the Secretary.

6. Treasurer

The Treasurer shall

1.      be in charge of all accounts of the Society

2.      prepare quarterly and annual financial statements and budget for submission to the committee

3.      accept money and issue receipts on behalf of the Society

4.      an imprest amount shall be retained by the Treasurer for day to day requirements of the Society's activities. The Executive Committee shall be the deciding authority in fixing this amount.

5.      signed vouchers shall be filed for any amount spent.

6.      be in charge of pass books and cheque books.

7.      official seal of the Society shall be affixed on all receipts issued on behalf of the Society

7. Editor (Publications)

The Editor shall be in charge of all the publications of the Society. The Executive Committee shall assign to any of its members on consent.

14.  Records to be maintained by the Society

1.      A register of all members with their name, occupation and addresses will be maintained. The register will be open for all members

2.      Registration Certificate and the Bye-Laws of the Society.

3.      Minutes book.

4.      Admission register

5.      Receipt books

6.      Stock register

7.      Receipts and Expenditure account book

8.      Property register

9.      Pass book and Cheque book

10.  Register of deposits

11.  Statements of Receipts and Expenditure, Balance Sheets

12.  Notice book

13.  Correspondence file

14.  Inward register

15.  Outward register

16.  Stamp account book

17.  Other necessary registers

15.  Suits by and against the Society

1.      The person in whose name the Society may sue or be sued shall be the Secretary of the Society.

2.      The Society and the Executive Committee shall be responsible for all loans taken by the Society.

3.      The Executive Committee shall have the power to recover any amount due to the Society.

16.  Members guilty of offences punishable as strangers

Any member of the Society who shall steal, purloin, or embezzle any money or other property, or willfully, and maliciously destroy or injure any property of the Society, or shall forge and deed, bond, security for money, receipt, or other instrument, whereby the funds of the Society may be exposed to loss, shall be subject to the same prosecution, and, if convicted, shall be liable to be punished in like manner, as any person not a member would be subject and liable to in respect of the like offence.

No office bearer of the Society or member of its committees shall receive directly or indirectly any salary, traveling expenses, compensations or other emoluments form the Society unless authorized by the committee.

17.  Provision for dissolution of the Society and adjustment of their affairs

Any number not less than three-fifths of the members of the Society may determine that it shall be dissolved, and thereupon it shall be dissolved forthwith, or at the time then agreed upon, and all necessary steps shall be taken for the disposal and settlement of the property of the Society. All aspects including the property and the funds of the Society shall be decided by the General Body.

If upon the dissolution of the Society there shall remain, after the satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid to or distributed among the members of the Society or any of them, but shall be given to some other Society with similar objectives. In case of non existence of such Societies the properties shall be taken up by the Government.

18.  Society shall have a Registered Office, Office Seal and Name Board

If anything is missing in this Rules and Regulations for the functioning of the Society, to include the same amendment of the bye law shall be possible only by the General Body. The amendments thus made should be filed with the office of the district registrar within 14 days of the said General Body Meeting.

Declaration:

In all circumstances the Society shall be functioning in accordance with the provisions of Cochin Literary and Scientific Act XII of 1955 and all the provisions of the said act shall be applicable to the Society.

We undersigned members of the Executive Council do hereby certify that this is correct copy of the Rules and Regulations of the said Society.

 

1. President  (s/d-)

Dr. Chandra P. Sharma

SCTIMST, BMT Wing

Poojappura, Trivandrum 605012

 

2 Secretary  (s/d-)

Dr. H.K. Varma

SCTIMST, BMT Wing

Poojappura, Trivandrum 605012

 

3. Treasurer  (s/d-)

Shri. Willi Paul

SCTIMST, BMT Wing

Poojappura, Trivandrum 605012  

 

First Executive Committee

Being the member of the executive council of TERMIS-AP (Asia Pacific), Dr. Chandra P Sharma attended the Executive Council meeting of TERMIS at the Regenerate 2006, the World Congress on Tissue Engineering and Regenerative Medicine in Pittsburg on April 24, 2006. Dr. Sharma was given the mandate to start the STERMI as per the letter attached as an appendix 1. He communicated with many scientists in India . Based on the favorable response received the Memorandum of Association and the Rules & Regulations were developed, and a fourteen member committee was organized by Dr. Chandra P. Sharma at BMT Wing of SCTIMST.

Prof. K. Mohandas, Director, SCTIMST, Thiruvananthapuram                         Patron

Dr. G.S. Bhuvaneshwar, Head BMT Wing, SCTIMST, Thiruvananthapuram     Patron

The First Executive committee is as follows for the duration of one year 2007-2008

Dr. Chandra P. Sharma, SCTIMST, Thiruvananthapuram                                 President

Dr. Amit Dinda, AIIMS, New Delhi                                                                  Vice President

Dr. Prabha D Nair, SCTIMST, Thiruvananthapuram                                         Vice President

Dr. H. K. Varma, SCTIMST, Thiruvananthapuram                                           Secretary

Dr. Rinti Banerjee, IIT Bombay , Mumbai                                                          Joint Secretary

Dr. Dhirendra Katti, IIT Kanpur, Kanpur                                                          Joint Secretary

Shri. Willi Paul, SCTIMST, Thiruvananthapuram                                               Treasurer

Members

Dr. Niranjan Bhattacharya, Bijoygarh State Hospital , Kolkata

Dr. H.N. Madhavan, Vision Research Foundation, Sankara Nethralaya, Chennai

Dr. K.G. Rajendran, USV Ltd. Mumbai

Prof. H.T. Kashipara, U V Patel College of Engineering, Ganpat University , Gujarat

Dr. Sampath Kumar, IIT Madras , Chennai

Dr. Annie John, SCTIMST, Thiruvananthapuram

Shri. K. Kaladhar, SCTIMST, Thiruvananthapuram (Student Representative)

Appendix 1

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